Executive Committee Structure
1) The Executive Committee’s responsibilities include:
(a) Formulating policies;
(b) Acting on the behalf of SIPPA in accordance with the SIPPA Constitution; and
(c) Providing all administrative oversight and directions as needed.
2) The Chair, Chair-Elect, and Past-Chair will serve for one year.
3) The Communications Representative, Membership & Recruitment Representative, and Conference Planning Representative will serve for a two-year term.
4) Executive committee members should complete their term prior to graduation.
Responsibilities of Committee Members
1) The Past-Chair will be the individual who has served as the Chair. The Past-Chair will act as a liaison between IPPA and SIPPA and provide guidance to the SIPPA Executive Board as needed.
2) The Chair will be the individual who has served as Chair-Elect. The Chair’s responsibilities shall include, but are not limited to the following tasks:
(a) Maintaining proper relationships and regular communications with the IPPA leadership;
(b) Serving as the student representative on the IPPA Board of Directors;
(c) Planning and chairing the monthly business meetings;
(d) Organizing and facilitating the application process for Executive Board and Board of Director positions;
(e) Organizing and facilitating the application process for student scholarships and awards;
(f) Updating SIPPA’s Policies and Procedures and Constitution as needed;
(g) Submitting mid-year (January 15th) and year-end (June 15th) reports to IPPA leadership and distributing those reports to SIPPA members;
(h) Appointing committees and task force committees; and
(i) Overseeing all officers’ duties, committees, tasks, and events related to SIPPA.
2) The Chair-Elect’s responsibilities shall include, but are not limited to the following tasks:
(a) Assisting the Chair when requested;
(b) Attending and keeping minutes from the monthly business meetings;
(c) Organizing and coordinating the SIPPA newsletter;
(d) Keeping a full record of all funds received and all funds disbursed, and working with the Executive Committee to develop and revise SIPPA’s budget. The Chair-Elect will submit an annual report of the budget and a proposed budget for the following year on June 15th of each year; and
(e) Acting as a liaison to IPPA.
3) The Communications Representative’s responsibilities shall include, but are not limited to the following tasks:
(a) Attending monthly business meetings;
(b) Chairing the Communications Committee;
(c) Managing and providing support for all online communications, including the website, social networking sites, and listserv;
(d) Reporting on the activities of their committee or task force at the monthly Executive Committee meetings and through mid-year (January 15th) and year-end reports (June 15th); and
(e) Acting as a liaison to IPPA.
4) The Membership & Recruitment Representative’s responsibilities shall include, but are not limited to the following tasks:
(a) Attending monthly business meetings;
(b) Chairing the Membership & Recruitment Committee;
(c) Organizing and facilitating the Regional Representative selection process;
(d) Facilitating communication with and providing resources to the Regional Representatives and corresponding Positive Psychology student organziations;
(e) Reporting on the activities of their committee or task force at the monthly Executive Committee meetings and through mid-year (January 15th) and year-end (June 15th) reports; and
(f) Acting as a liaison to IPPA.
5) The Conference Planning Representative’s responsibilities shall include, but are not limited to the following tasks:
(a) Attending monthly business meetings;
(b) Chairing the Conference Planning Committee;
(c) Reporting on the activities of their committee or task force at the monthly Executive Committee meetings and through mid-year (January 15th) and year-end (June 15th) reports; and
(d) Acting as a liaison to IPPA.
6) The Mentoring Representative’s responsibilities shall include, but are not limited to the following tasks:
(a) Attending monthly business meetings;
(b) Chairing the Mentoring Committee;
(c) Recruiting mentors and mentees;
(d) Making mentoring matches;
(e) Following up with mentoring matches (e.g., through a survey, emails) to ensure effectiveness and quality of the program;
(f) Updating application materials for the long-distance mentoring program;
(g) Reporting on the activities of their committee or task force at the monthly Executive Committee meetings and through mid-year (January 15th) and year-end (June 15th) reports; and
(h) Acting as a liaison to IPPA.
7) Executive Committee members can be removed from their positions if they do not meet their responsibilities, based upon a majority vote by the remaining officers.
Executive Committee Application Procedures
1) The application materials will include a statement of the applicants’ interest in and ideas for SIPPA, Curriculum Vitae in English, and two one letters of recommendation.
2) Applications will become available on March 15th of every year for opening positions and will be distributed by the Chair. Applications will be due on April 15th 5:00 PM and shall be emailed to SIPPA’s email account.
3) Selection of the Executive Board Representatives will occur in alternating academic years (Odd years: Communications Representative; Even years: Conference Planning Representative & Membership & Recruitment Representative); the Chair’s position will be filled during odd years, opposite of the Chair-Elect.
4) Officers must consist of at least one international student that is from a country different than the one the Chair resides in and no greater than two MAPP students. The majority of officers must be from different academic institutions.
Board of Directors Structure
1) Members must belong to SIPPA/IPPA.
2) The position cannot be used to the individual’s advantage.
3) The Board of Directors will consist of 15 members, including at least one student, young professional, researcher, and practitioner, the SIPPA Executive Committee, and IPPA Board members.
4) The default length of each term will be two years, with the exception of the SIPPA Chair, Chair Elect, and Past-Chair, as well as the IPPA Board Members; however, the student Board of Directors may chose a one- or two-year term.
5) Board members will be nominated and selected by a majority vote of the SIPPA membership, with the exception of the IPPA Board members and SIPPA Executive Committee.
Board of Directors Responsibilities
1) The Board of Directors’ responsibilities include:
(a) Finalizing policies and procedures;
(b) Directing the activities of the elected officials and committees;
(c) Participation in one committee, with the exception of the IPPA Board members;
(d) Approving actions pertaining to SIPPA business; and
(e) Attempting to meet at least once per term in coordination with the World Congress.
Committees
1) The SIPPA Committees shall include at a minimum the:
(a) Communications Committee;
(b) Membership & Recruitment Committee;
(c) Conference Planning Committee; and
(d) Mentoring Committee.
2) The Executive Committee can add and adjust committees as needed.
3) The Communications Committee’s responsibilities shall include, but are not limited to the following tasks:
(a) Creating and maintaining SIPPA’s website;
(b) Maintaining updated lists of positive psychology education programs and resources;
(c) Creating and maintaining SIPPA’s social networking sites;
(d) Publishing and maintaining a current membership directory to facilitate networking among Division members;
(e) Compiling contributions and soliciting student focused articles to publish in the IPPA e-newsletter; and
(f) Monitoring and maintaining the Google groups listserv.
4) The Membership & Recruitment Committee’s responsibilities shall include, but are not limited to the following tasks:
(a) Recruiting national and international students;
(b) Organizing and facilitating recruitment booths at International Positive Psychological Association conventions;
(c) Creating and updating a SIPPA brochure;
(d) Initiating and maintaining mentor relationships with students and professionals; and
(e) Working with the Conference Planning Committee to staff student programming at IPPA conventions.
5) The Conference Planning Committee’s responsibilities shall include, but are not limited to the following tasks:
(a) Maintaining proper relationships and regular communications with the IPPA leadership who are responsible for convention planning;
(b) Organizing and facilitating student programming and socials for IPPA conventions; and
(c) Working with the Membership & Recruitment Committee to staff student programming at IPPA conventions.